This article will run through the Property Disclosure Statement for Victoria.
How to Activate:
The Disclosure Statement will firstly need to be enabled at the agency level.
1. This is done by going to Settings > Applications > References.
2. Navigate to Questions > Property Disclosure Questions. From here, find the Property Disclosure option on the vertical tab menu.
Note: You will need diamond/director user permissions. If you don't have these, reach out to your Account Manager.
3. You can use the Enable All option or manually enable each question. From here, select which questions are to be mandatory. Ensure to save once completed.
4. Once you've enabled some or all questions, you can now go ahead and edit questions on a property level. This would be done if questions on the disclosure do not apply i.e., body corporate/pool questions.
5. To edit on a property level, go to Properties > Rentals and locate the property you wish to edit. Click on the address to edit the property.
6. Within the property, go to the Ownership tab and select the Property Disclosure Questions from the vertical tab menu.
7. From here, modify the questions as required and ensure to save when done.
How to send to Residential Rental Provers:
There are 2 ways to send the Disclosure to an owner. Individually (through the Property screen - even for non-listed properties) or via the On List when the property is listed for rent.
Sending from within the property is done by selecting the Property Disclosure Answers option from the vertical tab menu.
This screen will also show the status of the Disclosure along with the date it was sent.
The answers will appear under the status section.
When the property is listed for rent and you receive the on list, the disclosure can be sent in Step 5 after you have entered the owner's details.
To send the report hit the Send Property Disclosure button below the owner's details:
After the owner completes the Disclosure you as the agent will get a notification that it has been completed and can start sending the Disclosure to prospective renters.
How to send to Renters:
1. Start by navigating to Messages > Letting.
2. Within Event Editor you can select the message you would like to add the Disclosure to by selecting the relevant tab and hitting Edit Message:
3. While editing the message find where you would like the Disclosure to appear and add the {PropertyDisclosurePhrase}:
4. Doing this ensures that the Disclosure is include in automatic response when a prospective renters enquiries on a property.
5. To update messages for your applications, navigate to Messages > Applications > Statuses and Applications and follow the same steps as referenced above.
